Secretary/Receptionist

Position: Full-time Receptionist/Secretary
Work Location: primary location 20 Morrison Drive, St. Thomas, ON
Commitment: 35 hours per week
Compensation: Expected salary range: $20.00 - $22.00 per hour. Placement within this range is commensurate with relevant industry experience, qualifications (education, skills) and/or professional designations. This position is eligible for participation in the lay staff benefits plan and pension program.
Posting Date:  April 30, 2026
Closing Date:  May 15, 2026
Vacancy:   This position will be available June 1, 2026


Position Summary:
Reporting to the Business Manager, the Receptionist/Secretary is responsible for professionally and courteously greeting all who contact the office, either in person, by phone or email. This position is responsible for completing administrative based functions such as ensuring accurate and timely data entry, records maintenance, supply inventories, and event bookings.

Summary of Duties:

• Prepare and print bi-weekly Bulletin and Quarterly Newsletters for the Family of Parishes
• Answer phone inquiries and/or direct calls to the appropriate individual
• Maintain website for events, create banners
• Greet and welcome walk-ins
• Complete mass requests and accurately record information
• Maintain parish registries for baptisms, confirmation, marriages and deaths.
• Answers questions about Sacraments - Baptisms, 1st Reconciliations, 1^st Communions, Confirmations, Weddings, Deaths and other events or programs  in the Family of Parishes 
• Accept deliveries, gather, open and sort mail as required
• Coordinate with the Custodians for event setup/take down in the churches and halls
• Book meeting rooms for staff and/or groups
• Maintain proper levels of office and/or liturgical supplies (e.g. wine, hosts, candles) and order as needed
• Maintain supplies of forms (new registration, pre-authorized debits, etc.)
• Update and maintain accurate parish records on DDMS (new registrations, information changes) and update all relevant sacramental records
• Prepare Baptismal and Confirmation certificates for participants
• Maintain an orderly filing system for parish records, information, programs, etc.
• Make photocopies for walk-ins (CWL or other Group Leaders)
• Work closely with elementary and secondary schools
• Funeral support and communication with funeral homes and luncheon providers
• Assist clergy and/or co-workers with administrative based tasks as assigned by the Manager
• Complete other duties of a similar nature as required.

Qualifications and Requirements:

• College Diploma in Business, Office Administration or a related field of study and/or a minimum of 2 years of related working experience
• Ability to maintain strict confidentiality of highly sensitive materials
• Proficient in Microsoft Office 365, Canva and Publisher.  Ability to do mail merges
• Excellent interpersonal, organizational and verbal and written communications skills
• Collaborative, supportive, flexible team player with a high degree of initiative 
• Professional representative of the Diocese of London at all times with an understanding of and desire to support and promote the mission of the Diocese of London.

 
A police record check as deemed suitable by the Diocese of London will be required of the successful candidate. Please note: All new staff are required to complete on-line mandatory training available in English or French.  Basic computer and reading proficiency to successfully complete this education is required.  
 
Please submit your resume along with a cover letter outlining your relevant experiences and skills to [email protected]. Please reference the job title in the subject line of your email.
 
We thank all who apply to this position for their interest, however, only those selected for an interview will be contacted. 
 
The Diocese of London is an equal opportunity employer, and we value the importance of diversity and dignity in the workplace. In keeping with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we are committed to providing suitable accommodation throughout the recruitment process.  If you are contacted for an interview and require accommodation to participate in the recruitment and selection processes, please make your needs known at that time.