Administrative Assistant

Position: Full-time Administrative Assistant – London East Central Catholic Family of Parishes
Primary Work Location: 377 Oakland Ave London, ON
Commitment: 35 hours per week - primary schedule: Monday – Friday 9:00 a.m. – 5:00 p.m. (1 hour unpaid lunch each day)
Compensation: Expected salary range: $22.54 – $31.73 per hour. Placement within this range is commensurate with relevant industry experience, qualifications (education, skills) and/or professional designations. This position is eligible for participation in the DOL’s lay staff benefits and pension plans.
Posting Date:  August 21, 2026
Closing Date: August 30, 2026
Vacancy: This position is currently open.
 
POSITION SUMMARY
Reporting to the Pastor, this position is responsible for administrative support and reception for the London East Central Catholic Family of Parishes.  
 
SUMMARY OF DUTIES:

• Provide face to face, online and/or telephone reception for parishioners, vendors, contractors and visitors to the parish office.
• Provide administrative support for the parish.

Administrative support duties include, but are not limited to:

• Organize, communicate, prepare agendas, record minutes, and follow up on action items as required for meetings and/or events of the Family of Parishes.
• Maintain accurate records and files, both electronic and paper based. 
• Ensure timely completion of required records for certificates, licenses and assist with all administrative aspects of sacramental preparation and documentation.
• Attend to appointments, phone messages, travel arrangements and meetings schedules for the Pastor and Associate Priests.
• Manage, create and/or update the Family of Parishes bulletin, calendar, room bookings, mass intentions, etc.
• Manage correspondence, mail, reports, and expenses.
• Inventory and order required supplies for the staff and churches. 
• Interact and assist, where appropriate, with other staff and committees to support the mission and strategies of the Diocese and Family of Parishes.
• Other duties of a similar nature as assigned

 
QUALIFICATIONS AND REQUIREMENTS: 

• College diploma in a related field of study and/or direct experience in this field.
• Minimum of 1 year of experience in a professional administrative environment.
• Prior proven experience providing effective customer service.
• Strong organizational skills with the ability to effectively multi-task, prioritize and meet deadlines. 
• Highly proficient in Microsoft 365 and Office Suite (Word, Excel, Outlook, PowerPoint), applied knowledge of Canva and/or other publishing programs. 
• A team player who is adaptable, proactive, and resourceful in solving problems.
• Strong interpersonal skills to work collaboratively with colleagues, clergy, and external parties.
• Excellent professional verbal and written communication skills.  The ability to speak, read and/or write in other languages, particularly Italian and/or Polish is an asset.
• Ability to maintain strict confidentiality of highly sensitive materials.
• Collaborative, supportive, flexible team player with a high degree of initiative.
• Resourceful self-starter with thorough attention to detail with a desire to produce quality projects and results. 
• Professional representative of the Diocese of London at all times with an understanding of and desire to support and promote the mission of the Diocese of London.

 
A police record check as deemed suitable by the Diocese of London will be required of the successful candidate.
 
Please note: All new staff are required to complete on-line mandatory training available in English or French.  Basic computer and reading proficiency to successfully complete this education is required.  
 
Please submit your resume along with a cover letter outlining your relevant experiences and skills to 
[email protected]. Please reference the job title in the subject line of your email.

We thank all who apply to this position for their interest, however, only those selected for an interview will be contacted.
 
The Diocese of London is an equal opportunity employer, and we value the importance of diversity and dignity in the workplace. In keeping with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we are committed to providing suitable accommodation throughout the recruitment process.  If you are contacted for an interview and require accommodation to participate in the recruitment and selection processes, please make your needs known at that time.