Full-time Bookkeeper/Administration Coordinator

Position: Full-time Bookkeeper/Administration Coordinator for the Erie Shores South Catholic Family of Parishes
Work Location: primary work location will be St. Michael’s Parish at 29 Elliott Street in Leamington, ON 
Commitment: 27 hours per week. Flexibility in scheduling is required, including the ability to work some evenings and/or weekends to attend meetings as required.
Compensation: Salary commensurate with experience and Diocesan policies. This position is eligible for participation in the Diocese of London’s lay staff benefit and pension plans.
Posting Date: August 8, 2025
Closing Date: August 22, 2025
 
POSITION SUMMARY:
Reporting to the Pastor, the Bookkeeper/Administration Coordinator manages all accounts payable and accounts receivable functions to ensure accurate and timely processing of all transactions. The Bookkeeper/Administration Coordinator manages the full accounting and bookkeeping needs for the family of parishes including cash flow, maintenance of records and financial reports. The Bookkeeper/Administration Coordinator also assists the Pastor, as required, in the completion of other temporal functions including human resources, communications and/or general business administration.  
 
SUMMARY OF DUTIES:

• Obtains assistance and/or direction from the Diocesan Centre departments (Finance, Construction and Restoration, Human Resources, IT, Pastoral Ministry, etc.) as required to ensure all actions taken are in compliance with Diocesan and legislative policies, procedures and guidelines.
• Makes recommendations, obtains approvals as required, and takes actions to ensure overall parish financial stability. Operates as a financial signing authority for the FOP as within the Pastor’s direction and guidelines.
• Completes required financial and accounting functions for each parish within the FOPs.   Including: signing authority for payments and contracts, disbursement and completion of required charity returns, HST payments and issuance of income tax and donor receipts, monthly reconciliation of bank accounts and cash flow, preparation of financial statements including operating and capital budgets and reports, timely completion of diocesan and government required reports, payments, recording and balancing of A/P and A/R, processes payroll, oversight of offertory collections counting, recording of donations in DDMS, etc.
• Manages the full-cycle bookkeeping process and cash flows and maintains separate financial records for each parish within the family.  
• Compiles reports and provides analysis for audits and other financial accounting related tasks.
• Provides face-to-face, email and telephone support to parishioners, vendors, contractors, and visitors to the parish.
• Assists the Pastor, when required, with various human resource-based functions for lay staff positions including: employee file maintenance, recruitment, training, salary administration, attendance/absentee records and management.
• Assists the Pastor, when required, in the meeting of vendors/contractors for building related projects and/or maintenance.
• Other duties of a similar nature as assigned by the Pastor.

 
QUALIFICATIONS AND REQUIREMENTS:

• A degree or diploma in Accounting, Business Administration or an equivalent and applicable field of study.
• 3-5 years prior bookkeeping/accounting experience in a professional business environment.
• Competent and proficient in learning and using accounting-based software along with Microsoft Office applications including Microsoft 365.
• Knowledge of basic charitable regulations is preferred.
• Well-developed and highly effective organizational skills along with a strong attention to details are imperative.
• Strong interpersonal skills along with professional and highly developed verbal and written communication skills.
• Proven ability to maintain confidentiality.
• Prior experience working collaboratively with volunteers and/or professional committees or boards is preferred.
• Personal commitment to serving the parishes is crucial. 
• Must have a faith-based understanding of the Catholic Church and the Diocese of London, its tenets and culture, along with respect for its leadership, clergy, and parishioners. Willingness to support the teachings and mission of the Catholic Church and the Diocese of London.
• The willingness and ability to work non-standard work hours including evenings and/or weekends as required to meet business needs (i.e. evening committee meetings).

 
 
A police record check as deemed suitable by the Diocese of London will be required of the successful candidate.
 
Please note: All new staff are required to complete on-line mandatory training available in English or French. Basic computer and reading proficiency to successfully complete this education is required. 
 
Submit your resume outlining your relevant experiences and skills to:
[email protected]. Please reference the job title in the subject line of your email.
 
We thank all who apply to this position for their interest, however, only those selected for an interview will be contacted.
 
The Diocese of London is an equal opportunity employer, and we value the importance of diversity and dignity in the workplace. In keeping with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we are committed to providing suitable accommodation throughout the recruitment process. If you are contacted for an interview and require accommodation to participate in the recruitment and selection processes, please make your needs known at that time.